Yova Consulting · Yova AI LLC
How Yova Consulting engagements run, start to fixed-price finish
Yova Consulting runs every engagement through the same five steps, in order: scope, quote, build, ship, and an optional run phase after launch. No discovery-call gauntlet, no hourly invoices, no status meetings you have to schedule around. See what each service includes on the services page.
An AI Strategy & Assessment engagement runs through the same first three steps and ends in a written recommendation instead of a deployment — same written scope, same fixed price, same async delivery.
01
Scope
Describe the problem, get a written response
You describe the problem in plain English through the contact form — "we miss half our calls," "someone retypes PDFs all week." Yova Consulting responds in writing within one business day with a rough scope and price range. No discovery-call gauntlet required to get a straight answer.
02
Quote
A fixed price, itemized by deliverable
The scope becomes a fixed price in writing, itemized by deliverable so you know exactly what you are paying for. Larger builds are broken into milestones. There is no hourly billing on any engagement, ever — the price you approve is the price you pay.
03
Build
Async-first delivery you can watch on your schedule
Delivery is async-first: written progress updates and recorded Loom walkthroughs you watch whenever works for you, with calls available evenings ET if you want them. You see working software early and often during the build — not status decks partway through a project timeline.
04
Ship
Deployed in your accounts, documented, handed off
The finished system is deployed in your accounts — your cloud, your API keys, your CRM — not a Yova Consulting account you depend on. You get documentation plus a recorded handoff walkthrough, and you own the source code outright.
05
Run
Optional retainer for the work that keeps going
Some systems need ongoing attention: monitoring, tuning, and the next automation on the list. That work is available as an optional monthly retainer, billed month-to-month — never required, and never a condition of the build itself.
30-Day Pilot
What the pilot looks like, week by week
One shipped automation in 30 days. Scoped in writing, priced before work starts, delivered running in your accounts.
Week 1
Scope confirmed, access granted — the accounts and examples the build needs are collected and the deliverable list is locked in writing.
Weeks 2–3
Build, with written updates as pieces come together — you see the automation taking shape, not a single reveal at the end.
Week 4
Ship and handoff — the automation goes live in your accounts, with documentation and a recorded walkthrough.
After
Optional monthly retainer if the automation needs ongoing tuning, or move straight to the next project.
Why async-first
Written scope beats meeting notes
A written scope document is the same for everyone who reads it, days or weeks later. Meeting notes drift — who said what, which detail got dropped. A recorded walkthrough beats scheduling a call for both sides: you watch it when it fits your day, and it exists as a reference afterward instead of disappearing when the call ends. Evening calls ET are still on the table whenever a live conversation genuinely helps — kickoff, a tricky scoping question, or the final handoff.
Why fixed price
The estimation risk sits with the engineer, not you
Hourly billing puts the risk of a bad estimate on the buyer — the clock runs regardless of how the work goes. A fixed price puts that risk on Yova Consulting instead. Deliverable-shaped engagements also mean you know what "done" looks like before you pay anything: it is written into the quote, not negotiated after the invoice arrives.
This is the same process behind Yova AI, the anchor case study →
Process FAQ
Questions about how engagements run
What if I need changes partway through the project?
Changes go through a written change order with a price adjustment you approve before work continues — the same process used for the original scope. There are no surprise invoices; if the ask grows past the original deliverable list, the price grows with it, in writing, before any extra work starts.
Do we ever meet live, or is everything async?
Both. Delivery defaults to written updates and recorded Loom walkthroughs you can watch on your own schedule, but live calls are available evenings ET whenever a conversation would genuinely move things faster than a document — kickoff, tricky scoping questions, or a live handoff walkthrough.
How do payments work?
Payments are milestone-based, not a single lump sum or hourly invoice. Larger builds typically split into a deposit, a mid-project milestone, and a final payment on ship — the exact split is stated in the written quote alongside the itemized deliverables, before any work begins.
What do you need from me to get started?
Access to the relevant accounts (cloud, CRM, phone system, or file storage, depending on the project), a single point of contact for questions during the build, and examples of the real documents, calls, or workflows the system needs to handle. More real examples early means fewer surprises later.
How fast can you start?
Current availability is stated in writing alongside every quote — it varies with what is already in the pipeline. Ask when you submit the contact form and you will get a specific start date, not a generic promise.
Is there a minimum engagement?
The 30-Day Pilot is the smallest engagement Yova Consulting takes on — one shipped automation, scoped and priced the same way as any larger build. It is designed as a low-risk way to test the process before committing to a bigger project.